Job title: Facilities & Event Coordinator
Company: Jones Lang LaSalle
Job description: [ROLE AND RESPONSIBILITIES]
Client/Stakeholder Management
- Provide superior customer service to meet on-site client’s expectations
- Liaise with facilities to ensure that after-hours air-conditioning and lighting requirements are in place for after-hours functions
- Coordinate car park management & overall process
- Build and develop effective client / stakeholder relationships across multiple levels of the organisation
- On-site key point of contact for Facilities in the client’s premises
- Fulfil any ad-hoc requests promptly and efficiently to support the facilities team or (client) business
- Ensure any faults or defects are recorded and reported to Facilities Manager or related department to ensure an outstanding client experience is maintained
Event Management
- Working with APAC Event team, manage event tool for facilities function, event space booking requests, and facilities related any adhoc request
- Liaise with Event Potter or Facilities team to set up event space as per client’s request
Procurement and Vendor Management
- Assist facilities manager to in the evaluating the vendor procurement and management practices of the client site and ensure renegotiation and tendering, including tender documentation; evaluation of tenders and preparation of contracts is in accordance with agreed client procurement guidelines.
- Coordinate and monitor the contractor management program ensuring all vendors comply with all aspects of their agreement
- Ensure the Contract Management Database is up to date at all the times
Finance Management
- Ensure all invoices, as relate to the operation and mailroom are appropriately processed and tracked
- Assist in financial processes for facilities management team, to ensure that all financial management requirements are completed in a timely and accurate manner
- Ensure prompt and accurate management of purchase orders in the financial system, as required.
Facilities Operations
- Maintain premises in neat and good working condition at all times
- Assist with reporting and follow up of building management issues
- Management of WHS including warden and first aid lists/ supplies
- Maintain access control and key register, allocations and supplies, as required
- Assist with facilities reporting and administration requirements
- Assist and monitor building procedures and performance measures to ensure simplification and accuracy of work methods and reliability of systems
- Ensure adequate supply of materials at all times for the proper operation and services management
- 24/7 emergency call response
- Monitor and manage the team for executing internal and external events with the client program
Risk Management
- Assist in the implementation and management of a property risk management program which identifies major property risks including occupational health and safety, fire safety and essential services and environmental.
- Ensure critical operations and sites are identified across the region.
- Health & Safety Management
- This role has the responsibility and duty of care to work safely, taking reasonable care to protect their own health and safety and that of fellow workers and visitors and to comply with the requirements of the health and safety guidelines, policies and rules.
- Support the implementation and monitoring of disaster recovery and business continuity plans
- Follow established escalation procedures and incident reporting procedures
Reporting
- Assist in the budgeting process as required
- Provide input as required into the Monthly Report to the client
- Active involvement in the monitoring and achieving the required Key Performance Indicators
[Sound like you? To apply you will have]
- Prior experience in facilities, property management, or related field preferred
- Must present a professional and friendly corporate image to clients
- Ability to interact well within a team
- Ability to learn new systems quickly
- Ability to confidently interact with all levels of the organisation from CEO to cleaning contractors
- Self-motivated
- Experience in a corporate environment
- Experience in a part or full finance admin role
- Understanding of basic technical aspects of property (Computer Room Air-conditioning, Chiller system, Fire Protection system, Mechanical & Electrical system, BMS system) is advantageous
- Critical Competencies for Success
- A university degree or professional qualification in facilities management, hospitality or business administration are preferred but not essential
- Interpersonal skills with a strong client focus.
- Demonstrated initiative
- Strong written and oral communication skills in both Korean and English
Location:
On-site –Seoul, Korea, Republic of
Job Tags:
Hiring
If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
About JLL –
For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with annual revenue of $20.9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAY. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit .
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Expected salary:
Location: 서울시
Job date: Wed, 17 Jan 2024 03:41:15 GMT
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